Archive for the ‘Employee Information’ Category.

Classes Begin Feb. 1 Online Only

Classes will still begin on Feb. 1, but they will be delivered online only until Feb. 15. The academic calendar remains unchanged.

In-person Learning Delayed Until Feb. 15, 2021

Dear Students and Families,

Given the continuing spread of COVID-19 and the presence of the new, more infectious strain in our region, we have decided to delay LVC’s in-person return to campus until Monday, Feb. 15. I’m sorry we can’t proceed as planned, but the good news is that our partners at Penn State Health, who advised us on this decision, have told us there is light at the end of the tunnel as caseloads are projected to decline and vaccinations become more available. I know we all miss being together on our beautiful campus, but we need to wait just a little while longer to protect our community and increase our chances of having the rest of the semester in-person.

You can hear updates and ask questions at a virtual information session for students and their families on Wednesday, Jan.20, at 7 p.m. (Password: GoValley)

 A few key points:

  • Classes will still begin Feb. 1, but they will be delivered online only until Feb. 15. The academic calendar remains unchanged.
  • Residential students will move back to campus Feb. 12–14 unless they have otherwise been authorized to return earlier. On Feb. 1, Caitlin Lenker will send a Sign-up Genius link for students to select a move-in slot.
  • We have adjusted the entry testing timeline to account for the delayed return. If you have not already taken an entry test, you will receive an email on Monday, Feb. 1, with instructions for requesting a test kit and setting up an account with Quest Diagnostics. Students who have already taken an entry test and received negative results may return to campus early according to your approved arrival date.
  • If you need to return to campus before Feb. 12, please complete this request form by Sunday, Jan. 17, at midnight. If you are approved to return to campus early and haven’t already completed your entry test, you will receive an email on Tuesday, Jan. 19, with instructions on requesting an entry test and creating a Quest account.
  • Student-athletes will be notified by their coaches when to report to campus.
  • Student accounts will be credited room and board for the time students are not authorized to live in campus residential facilities or use dining services. We will distribute refunds of any remaining credit balances after the close of the semester.
  • The College continues to monitor the vaccine distribution process. We hope to learn soon about resources available to students. If you have the opportunity to get vaccinated now, please do so. Keep your vaccination records on-hand. We’re setting up a secure reporting database.
  • As we have in the past, we ask that you quarantine at home 14 days before returning to campus, if possible.

You can find more information on the LVC Forward blog. Please email if you have any questions.

As always, wear a mask, stay distanced, avoid gatherings, and wash your hands often. The eventual end of this pandemic lies not only with vaccine distribution but with our continuing vigilance.

For ourselves. For each other.

All my best,

President MacLaren

Entry Test Timing & Process

Note: All students and employees who plan to be on-campus for the Spring 2021 semester must be entry tested. This includes commuting students.

Employees will receive an email to request a test and set up an account with Quest on Tuesday, Jan. 19.

Students who have been approved to return to campus before Feb. 12 will receive their entry testing request email Tuesday, Jan. 19.

Students who have not already taken an entry test will receive an email to request a test and set up an account with Quest on Monday, Feb. 1.


  • Click the URL in the email to request your test.
  • Register using the personal information you use for your LVC student or employee account (no nicknames, etc.). Use the last seven digits of your student ID number, which you can find on your LVC ID card.
  • Request a test immediately upon reviewing the email.

After you register, Quest will FedEx your kit to the mailing address on file with LVC. Please take your test as soon as you receive it. Return it in the provided FedEx packaging to the nearest FedEx location/FedEx dropbox. Do this the same day you take the test, and deposit it in a FedEx box before 3 p.m. Do not deposit your test in a FedEx box on a Saturday or Sunday. | Find your nearest FedEx dropbox.

The test is an Active Infection Swab Test that determines whether you have an active COVID-19 infection. This self-administered PCR test uses an Anterior Nares Nasal Swab and is the least invasive swab test available. You must send your test via FedEx back to Quest Diagnostics immediately. Quest will provide additional collection instructions in the kit. After you return your test to Quest, Quest will notify you of your results. You will receive an email prompting you to sign in to MyQuest to view your results. Check your junk or spam folder in case the email appears there.

If your entry test is negative, you may return to campus. Residential students should still self-quarantine for two weeks before their arrival.

If your entry test is positive, do not return to campus or attend any LVC-related activities. You will be able to return to campus 10 days after your test date if you have had no new or worsening symptoms. LVC will contact you regarding isolation and requirements for returning. Students who cannot return to campus until after classes start should let their professors know you will begin classes remotely.

Spring 2021 Return-to-campus Plan [Updated Jan. 15, 2021]

Entry Testing Required Even if Vaccinated

If you have been vaccinated, you are still required to participate in entry and census testing, per the guidance of our healthcare partners.

The vaccine will not produce a positive result on testing done with nose, mouth, or saliva samples, but if you receive a blood test to check for antibodies, that may potentially be positive.

Vaccines for Employees—Lebanon County


Lebanon County has announced its Covid-19 phased vaccination plan. Education employees have been assigned to the 1B essential employee category. If you are interested in registering as an educator, please follow the instructions on the following link

A human resources representative will serve as your supervisor to confirm employment. Please list Rachel Brunner or me as your employer representative.

  • Ann Hayes, sr. director of human resources, 717-867-6416
  • Rachel Brunner, associate director of human resources, 717-867-6414

Please also feel free to reach out to us with questions.

All the best, 


Senior Director of Human Resources and Title IX Coordinator

Negative Entry Test: Next Steps

If your entry test is negative, you may return to campus. Residential students should still self-quarantine for two weeks before their arrival.

Positive Entry Test: Next Steps

If your entry test is positive, do not return to campus or attend any LVC-related activities.

You will be able to return to campus 10 days after your test date if you have had no new or worsening symptoms. LVC will contact you regarding isolation and requirements for returning. Students who cannot return to campus until after classes start should let their professors know they will begin classes remotely.

Census Testing for Spring 2021

LVC will conduct weekly COVID-19 test sampling of students and employees during in-person learning and continue doing so until data indicates that testing is no longer warranted. Additionally, LVC will test student-athletes regularly according to Middle Atlantic Conference and NCAA guidelines, which vary by sport. Testing rates will be scientifically based and informed by our healthcare partners and public health guidance.

Students who do not participate in testing will not be permitted on campus and must take classes remotely.

Entry Testing for Spring 2021

LVC students and employees who will be on-campus for the spring semester must complete a self-administered COVID-19 test before returning. Please check your LVC email regularly during winter break for information about when your test is mailed to your home and instructions for completing it. You will not be able to return to campus until you have been cleared.

Return your test at no cost to you in the provided FedEx packaging the same day you take the test. Deposit your test in a FedEx box before 3 p.m. on your assigned day.

Do not deposit your test in a FedEx box on a Saturday or Sunday. To find your nearest FedEx dropbox, go to

VIDEO: How to complete your self-administered COVID-19 specimen collection


  • Write the collection date and time right before you collect the sample. Not doing so could make your sample invalid. 
  • Be sure to affix your name label to the tube.
  • Insert the swab into your nostrils 1 inch—this NOT a deep nasal swab test. 
  • Tighten the cap before placing the test in the bag.
  • If you receive positive test results, a nurse from the health center will call you to discuss next steps, including seeking medical guidance and self-isolating.
  • Students who refuse to participate in testing will not be permitted on campus and must take classes remotely.
  • The College will cover the costs associated with re-entry testing.
  • Students: If you require assistance with the self-test, call Shroyer Health Center at ext. 6232 or 717-867-6232. 
  • Employees: For assistance in self-testing, call Human Resources at 717-867-6416.

Notify Us if You Get Tested, Even Over Winter Break

Students: If you get tested for COVID-19 during winter break, please report your test date and results to the College.

FORM: Student Self-reporting of COVID Test 

Employees: Continue to inform the Office of Human Resources if you have been tested for COVID-19.

This confidential testing information will help LVC continue to track the virus within our community. We may use this data in contact tracing and determining whether testing or quarantining an individual is necessary.

Spring 2021 Calendar

Dear Campus Community,

We continue to work through the details of our return to in-person learning and residence for the spring semester. Our healthcare partners advise us that COVID-19 cases will likely continue to rise, peaking in mid-January just before we planned to re-open campus. Therefore, we have adjusted the Spring 2021 academic calendar and pushed back the opening by one week.

Classes will now begin Monday, Feb. 1. An outline of the calendar is below. Commencement and summer session dates have not changed. Over the break, we’ll send details about move-in to residential students and other information as we prepare for the start of the semester.

My best wishes to you and yours this holiday season. 

President MacLaren

Revised Spring 2021 Calendar

Monday, Feb. 1: Classes Begin 

Thursday, April 1: Classes End 5 p.m. for Easter Break

Tuesday, April 6: Classes Resume 

Friday, May 14: Semester Classes End 

Monday, May 17–Friday, May 21: Final Exams 

Sunday, May 23: Commencement 

7-Week Term Session/Graduate & Professional Studies Calendar

Spring I: Feb. 1–March 21

Spring II: March 29–May 16

Summer I: May 24–July 11

Summer II: July 12–Aug 29

Winter Term—January 2021

A reminder that registration is open now for our new Winter Term, which will meet between the fall and spring semesters from January 4-24, 2021.  This is an optional term and all courses are offered 100% online.

As you plan for the spring semester, please be sure to consider winter offerings and discuss this option with your advisor. The Winter Term provides a great opportunity to catch up with or get ahead of degree requirements. Courses cover several General Education/Constellation and major requirements.  

Registration is open now on a first-come, first-served basis via AccessLVC! Students may only take one course during the Winter Term. Undergraduate tuition is $485/credit and some financial aid can be combined with the spring semester.

Please visit the Winter 2021 website for additional details.

Winter 2021 Undergraduate Course Offerings
JANUARY 4-24, 2021
BUS 130Modern Business Organizations3ONLINEK. Josephson
ECN 102Principles of MacroeconomicsQR3ONLINEK. Hoy
ENG 120Introduction to LiteratureCTW3ONLINEL. Eldred
HIS 251African Politics and HistoryIC3ONLINEJ. Ogene
LAW 150Introduction to Law and JusticeIC3ONLINEP. Benesch &N. Hubler
POL 290African Politics and HistoryIC3ONLINEJ. Ogene
PSY 110General Psychology 3ONLINER. Albert
SOC 110Introduction to SociologyIC3ONLINET. Sakellarides
SPA 101Elementary Spanish Level ILAC3ONLINEG. McEvoy

Students may also take internships and independent studies during the winter term.  If you are interested in pursuing one of these options, please discuss it with your advisor and the appropriate faculty instructor/supervisor to determine whether it can be accomplished during this period.  Registration for these courses can be completed by filling out the corresponding PDF formand submitting it to

See the full 2020–21 Academic Calendar.

It’s Time for Your Flu Shot

Dear Campus Community,

The signs of fall are all around us. The days are cooling off, pumpkin spice latte is back, and Halloween is just around the corner—all indicators that it’s time for your flu shot!

This year it’s more important than ever to roll up your sleeve and get your annual flu vaccination. I know that only about 50 percent of adults get a flu shot in Pennsylvania each year, and I am confident that our LVC community can improve that percentage.

There are many good reasons to get a flu shot. It protects you and the people around you, and during the coronavirus pandemic, fewer people with the flu will reduce the strain on our already overburdened healthcare system. Make no mistake, seasonal flu is a dangerous illness. 

Every year medical experts develop a vaccine specific to the expected flu strains that will get people sick in the current year. Flu vaccines cause antibodies to develop in the body about two weeks after vaccination. These antibodies protect against infection through the viruses used to make the vaccine.

It’s best to get inoculated before the flu gets a foothold in our community.

LVC is holding flu shot clinics for students and employees. Check your email for details.

If, like me, you’ve ever had a nasty case of the flu, you’ll do almost anything to avoid an encore of that experience. I’m going to schedule my flu shot. I hope you will do the same.


Reporting Possible Symptoms of COVID-19

All students and employees are required to self-monitor for symptoms and fever of 100.4°F or above and report symptoms using the college’s Digital Symptom Tracker.

Students should complete the tracker daily starting August 1.

Report only new symptoms. You do not need to report chronic symptoms you have experience pre-COVID-19.

Employees should complete the tracker every time before coming to campus.

This data will be monitored by the College’s clinical health providers.

If your results are a green checkmark, you are clear to attend class or come to campus.

If your results are a red X, you should contact a healthcare provider immediately.

Students should report symptoms or fever to Shroyer Health Center immediately and self-quarantine until receiving further instruction.

If a student reports symptoms to a faculty or staff member, that employee should contact the Shroyer Health Center and advise the student to contact the center immediately.

Employees should not report to campus and should refer to LVC’s Returning to Campus After COVID-19 policy and Employee Exposure to COVID-19 response found in ADP. Shroyer Health Center does not conduct testing for employees.

Anyone experiencing a health emergency should call 911.

Community Covenant

All students and employees should follow the LVC Community Covenant to protect themselves and their peers, colleagues, professors, and loved ones.

It is a privilege to be a member of the Lebanon Valley College community of learners. I recognize that we are only as good as the sum of our parts. For this reason, I embrace my responsibility to support, assist, and hold my fellow community members accountable. I am committed to participating in a safe, healthy, and high-quality educational environment and will uphold the policies, procedures, and mitigation strategies the College sets forth.

I promise to:

  • Self-monitor for symptoms. 
  • Refrain from behaviors that will compromise my health and the health of others within our community, including adhering to traffic flow guidelines, guest and visitation policies, any directives to self-isolate or quarantine as determined by College medical personnel
  • Limit my exposure to others who choose to do otherwise. 
  • Adhere to safe practices such as wearing face coverings, practicing physical distancing, employing good hygiene practices such as frequent handwashing and hand sanitizing, and greeting others without shaking hands. 
  • Respond promptly and honestly to contact tracers. 
  • Regularly clean and disinfect my personal space and items. 
  • Prioritize virtual or outdoor meetings with physical distancing. 
  • Communicate potential health concerns, including COVID-19 symptoms, to appropriate personnel in Shroyer Health Center (students) or my physician (employees), and report all health-related issues as instructed by College policy. 
  • Hold others accountable to these standards.
  • Demonstrate care and concern for others. 

Those who do not follow the College’s employee and COVID-19 policies or the Student Conduct Code will be prohibited from campus property. LVC policies and protocols may be stricter than public health guidelines. 

Assumption of Risk

Students, employees, and visitors to campus acknowledge that COVID-19 is a public health risk, and even with LVC following recommendations and guidelines from the CDC, Pennsylvania Department of Health, and Pennsylvania Department of Education, Lebanon Valley College cannot guarantee safety or immunity from infection, and that students, employees, and visitors accept those risks. 

Daily Symptom Tracker

LVC’s digital symptom tracker informs student health services about possible COVID-19 cases on campus. Daily results are either a green checkmark or a red X. The symptom tracker refreshes every day at 5 a.m. 

Student Symptom Tracker Usage 

Students who are on campus for any reason on a particular day must complete the symptom tracker daily by 6 p.m. College staff will monitor the data and contact students of concern. If you have symptoms, follow the Protocol for Symptomatic Students. 

Faculty and Staff Symptom Tracker Usage 

Employees should complete the symptom tracker any day before they come to campus. If your results show a red X, do not come to campus and follow Human Resources policies and protocols posted in ADP.  

Faculty who receive a red X or who need to self-quarantine should stay home and deliver classes online if possible. To cancel a class, follow standard protocols for notifying the registrar and your department chair.  

Employees experiencing symptoms or who receive a red X should contact their healthcare provider. Shroyer Health Center provides care and testing to students only. 

Symptom Tracker Protocol for In-person Classes 

Faculty members must confirm that every student in the classroom has a green checkmark for the day for two important reasons: 1) so that students can less easily skip reporting for a day and 2) so that a potentially symptomatic student is not in the classroom. 

Students must complete the symptom tracker BEFORE coming to class and show that day’s green checkmark on their device to the faculty member before class begins. This may be done during attendance, before students enter a room if physical distancing is possible outside of the room, or in a way that suits the classroom setup and class size and format. Students with a red X are not permitted in classrooms and should follow the College’s Protocol for Symptomatic Students.

If you have any questions about LVC’s response to the COVID-19 pandemic, please email or call 717-867-6555.

Protocols for Positive COVID-19 Cases

The College will immediately begin contact tracing. Anyone designated by contact tracing as having had potential COVID-19 exposure will be required to self-isolate at home or in their residence hall for the amount of time determined by their healthcare provider. 

Students with COVID-19 or potential symptoms of COVID-19 will temporarily relocate to an isolation room on or near campus. You may consult with Shroyer Health healthcare providers about the viability of returning home to self-isolate. Self-isolation means you should stay in your assigned isolation room or at home until otherwise notified. You must stay away from others, use a separate bathroom, continue to wear a mask, and practice good hygiene. 

Students in self-isolation should continue classes online if able. Order meals through Metz to be delivered to your door.

COVID-19 positive students can only return to their residence halls and in-person classes after receiving clearance from a physician and providing documentation to Shroyer Health Center. Faculty and staff should follow LVC Human Resource policies. 

Administrative Gatherings and Meetings

Employees should use online meeting platforms whenever possible for administrative meetings, even when they are on campus. Restrict the size of in-person gatherings per state orders.

Student Employment

Student on-campus employees should follow the same protocols and policies required for LVC’s faculty and staff. Students working off-campus should wear masks and follow all hygiene guidance from the CDC, Pennsylvania, and their employers.

Arnold Sports Center

The fitness center and pool will be open on a first-come, first-served basis with limited capacity for LVC students, faculty, and staff. You must reserve spaces in the arena. Community members who are not students, faculty, or staff may not enter the Arnold Sports Center.

Dining Services Protocols

  • The College will reconfigure dining spaces to allow for physical distancing in seating configurations. Additional takeout options are being considered.
  • All diners must wear face masks or coverings while in a dining space. Wear a mask while moving around the dining facility and remove it only when sitting and eating.
  • Self-serve food options are not available in the primary dining hall; dining services staff will prepare and serve meals. Beverage dispensers are cleaned regularly.
  • The meal exchange option has been expanded to other venues on campus, and takeout options are available. The main dining hall will serve kosher, vegetarian, and vegan options. 
  • Takeout service is encouraged, as is alternative or outdoor seating during peak dining service hours.
  • All dining staff must always wear face masks and gloves while working and interacting with the public. 
  • Dining services staff must follow infection prevention guidelines, including staying home when ill; practicing physical distancing whenever possible at work; practicing proper hand hygiene; avoiding touching the eyes, nose, and mouth with unwashed hands; cleaning and disinfecting frequently touched surfaces throughout the workday; and undergoing temperature checks before shifts.

Employee Policies & Accommodations

All employees must follow the workplace expectations and guidelines emphasized in LVC’s Guidance and Expectations for Working on Campus During COVID-19, Employee Exposure to COVID-19 Response, and Pandemic and Communicable Disease Policy found in ADP.

Faculty members who need accommodations to teach online because of their underlying health conditions, because they live or care for someone in a high-risk COVID-19 category, or because of another circumstance should contact Rachel Brunner, benefits and HRIS specialist (; 717-867-6414). Human Resources will coordinate with Provost Cowart to evaluate accommodation requests. 

Employees seeking accommodations should contact Rachel Brunner.  Given the fluid circumstances of the pandemic, instructors must request accommodations on a semester-by-semester basis. If your circumstances change mid-semester, contact Rachel Brunner.

Staff Vacation Carryover

As per the College’s vacation policy, all accrued carryover vacation hours, from fiscal year 2020 were set to expire Sept. 1, 2020. 

Due to the pandemic and disruption in previously scheduled vacation, the College will permit employees to carry over up to 10 vacation days through Dec. 31, 2020. Please note that this special carryover vacation (up to 10 days) will not be paid out if an employee should leave their position prior Dec. 31, 2020.

Food Resources

Please contact Jen Liedtka ( or Renata Willilams ( if you are having difficulty accessing food. Connect with us, and we’ll help you find local resources.