Archive for the ‘Employee Information’ Category.

Important Update on the Fall Semester and Move-out Timing

Dear Students,

We have been fortunate to have continued in-person learning so far this semester, but the worsening county, state, and campus data trends are concerning. There has been an increase in the number of tests administered to campus community members and some recent positive results. There has also been an uptick in the number of students in isolation and quarantine, with growing numbers of individuals identified as close contacts. While there is no crystal ball to project the future, there is significant evidence that we should manage the situation before an outbreak occurs on campus. 

Therefore, with unanimous support from the Executive Committee of the Board of Trustees, the College has made the difficult decision to end in-person classes and on-campus residency next Saturday, Nov. 7, by 4 p.m. All classes will be delivered entirely online starting Monday, Nov. 9. Only pre-approved students can remain on campus after Nov. 7.

Please review these FAQs, which will be updated as questions arise. Contact or call 717-867-6555 if you have a question that has not been addressed. We will hold a virtual town hall for students and families Thursday, Nov. 5, at 7 p.m. | Join at this link. (password: GoValley)

A few key points:

  • This coming week, you can choose to take your classes either online or in-person. You do not need to make a formal request to the registrar but should make your professors aware of your plans.
  • Continue to complete the daily symptom tracker for 14 days after you leave campus. If you receive a Red X at any point in these 14 days, contact student health services at or 717-867-6232. 
  • Keep following the Community Covenant. Vigilantly wash your hands and practice physical distancing. Do not attend parties, participate in gatherings, or travel with others in cars.
  • If your academic program necessitates you to be on-campus, even if you are commuting, continue to fill out the daily symptom tracker. Please check this blog for open hours.
  • Academic affairs is working with faculty to ensure students fulfill their graduation requirements.

Residential Students:

  • This evening, residence life will place sign-out sheets with instructions on your door. Notify your RA and sign the sheet when you leave campus. Up to two family members can come to campus to assist you with moving out. They must be masked. Residence life will inspect your room upon your departure.
  • If you feel you need to remain living in campus housing, please complete this request form by Monday, Nov. 2., at noon. Those who have clinicals or student teaching requirements and those who need access to technology, housing, food, or other in-person services will be considered. Students who remain on campus must continue to use the daily symptom tracker.
  • Take all your belongings with you. Contact with questions. 
  • Self-quarantine at home for two weeks to protect family members.
  • The College will credit your student account at the end of the semester with pro-rated room and board fees for Nov. 8 through Nov. 25, unless you are approved to remain on campus. We will carry these credits over to your spring semester bill. December graduates will receive a refund check via mail.

Though I wish we could have made it to the Thanksgiving break, winding down now—just two weeks ahead of schedule—is the most prudent thing to do. LVC’s faculty and staff have prepared well for this pivot. Campus resources such as the Breen Center for Graduate Success, the Center for Academic Success, tutoring, accessibility services, and counseling services will remain available remotely.

We are grateful for your patience and resilience in weathering this turn of events and appreciate how careful you have been in continuing to practice physical distancing, frequent handwashing, symptom tracking, and mask-wearing to keep yourself and each other safe. Please continue to follow these vital guidelines even after you return home. We are working hard to plan for the spring semester and will communicate updates soon about the 2021 return to campus plans.

Be safe and be well.

Dr. MacLaren

Winter Term—January 2021

A reminder that registration is open now for our new Winter Term, which will meet between the fall and spring semesters from January 4-24, 2021.  This is an optional term and all courses are offered 100% online.

As you plan for the spring semester, please be sure to consider winter offerings and discuss this option with your advisor. The Winter Term provides a great opportunity to catch up with or get ahead of degree requirements. Courses cover several General Education/Constellation and major requirements.  

Registration is open now on a first-come, first-served basis via AccessLVC! Students may only take one course during the Winter Term. Undergraduate tuition is $485/credit and some financial aid can be combined with the spring semester.

Please visit the Winter 2021 website for additional details.

Winter 2021 Undergraduate Course Offerings
JANUARY 4-24, 2021
BUS 130Modern Business Organizations3ONLINEK. Josephson
ECN 102Principles of MacroeconomicsQR3ONLINEK. Hoy
ENG 120Introduction to LiteratureCTW3ONLINEL. Eldred
HIS 251African Politics and HistoryIC3ONLINEJ. Ogene
LAW 150Introduction to Law and JusticeIC3ONLINEP. Benesch &N. Hubler
POL 290African Politics and HistoryIC3ONLINEJ. Ogene
PSY 110General Psychology 3ONLINER. Albert
SOC 110Introduction to SociologyIC3ONLINET. Sakellarides
SPA 101Elementary Spanish Level ILAC3ONLINEG. McEvoy

Students may also take internships and independent studies during the winter term.  If you are interested in pursuing one of these options, please discuss it with your advisor and the appropriate faculty instructor/supervisor to determine whether it can be accomplished during this period.  Registration for these courses can be completed by filling out the corresponding PDF formand submitting it to

See the full 2020–21 Academic Calendar.

It’s Time for Your Flu Shot

Dear Campus Community,

The signs of fall are all around us. The days are cooling off, pumpkin spice latte is back, and Halloween is just around the corner—all indicators that it’s time for your flu shot!

This year it’s more important than ever to roll up your sleeve and get your annual flu vaccination. I know that only about 50 percent of adults get a flu shot in Pennsylvania each year, and I am confident that our LVC community can improve that percentage.

There are many good reasons to get a flu shot. It protects you and the people around you, and during the coronavirus pandemic, fewer people with the flu will reduce the strain on our already overburdened healthcare system. Make no mistake, seasonal flu is a dangerous illness. 

Every year medical experts develop a vaccine specific to the expected flu strains that will get people sick in the current year. Flu vaccines cause antibodies to develop in the body about two weeks after vaccination. These antibodies protect against infection through the viruses used to make the vaccine.

It’s best to get inoculated before the flu gets a foothold in our community.

LVC is holding flu shot clinics for students and employees. Check your email for details.

If, like me, you’ve ever had a nasty case of the flu, you’ll do almost anything to avoid an encore of that experience. I’m going to schedule my flu shot. I hope you will do the same.


What is self-quarantining? What is self-isolation?


LVC defines those who are self-quarantining as individuals who have been in states determined by Pennsylvania as COVID-19 hotspots, asymptomatic individuals who have been exposed to COVID-19, and individuals with symptoms of other contagious illnesses. Self-quarantine includes not going to your place of work and not socializing with friends or family outside of your immediate household or roommate. The other members of your household or your roommate may go to work and class but they should self-monitor closely for COVID-19 symptoms. They should be diligent about wearing a mask, hand washing, and physical distancing. If you are given additional or different instructions from a contact tracer, follow those instructions. 


LVC defines those who are self-isolating as individuals who have symptoms of COVID-19 and have either tested positive or awaiting test results. Self-isolation is staying at home except to receive medical care, staying separate from family members and pets, using a separate bathroom if possible, not sharing personal items, and wearing a mask around other people.

If you have any questions about LVC’s response to the COVID-19 pandemic, please email or call 717-867-6555.

Updated Return to Campus Plan [Aug. 26, 2020]

LVC’s plan for returning to campus was most recently updated Aug. 26, 2020.


How should someone report possible symptoms of COVID-19?

All students and employees are required to self-monitor for symptoms and fever of 100.4°F or above and report symptoms using the college’s Digital Symptom Tracker.

Students should complete the tracker daily starting August 1.

Report only new symptoms. You do not need to report chronic symptoms you have experience pre-COVID-19.

Employees should complete the tracker every time before coming to campus.

This data will be monitored by the College’s clinical health providers.

If your results are a green checkmark, you are clear to attend class or come to campus.

If your results are a red X, you should contact a healthcare provider immediately.

Students should report symptoms or fever to Shroyer Health Center immediately and self-quarantine until receiving further instruction.

If a student reports symptoms to a faculty or staff member, that employee should contact the Shroyer Health Center and advise the student to contact the center immediately.

Employees should not report to campus and should refer to LVC’s Returning to Campus After COVID-19 policy and Employee Exposure to COVID-19 response found in ADP. Shroyer Health Center does not conduct testing for employees.

Anyone experiencing a health emergency should call 911.

Community Covenant

It is a privilege to be a member of the Lebanon Valley College community of learners. The foundation of our community rests upon the principle that we are only as good as the sum of our parts. For this reason, we embrace our responsibilities to support, assist, challenge, and hold each other to account. As we prepare for a new academic year during this pandemic, let us reaffirm our beliefs and values, both personal and communal, to foster a safe, healthy, and high-quality educational environment. By engaging as a member of the College community, each of us commits to uphold the policies, procedures, and mitigation strategies set forth by Lebanon Valley College:

  • Self-monitor for symptoms.
  • Refrain from behaviors that will compromise my health and the health of others within our community to include adhering to traffic flow guidelines, guest and visitation policies, any directives to self-isolate as appropriate, and limit my exposure to others who choose to do otherwise.
  • Adhere to safe practices such as wearing face coverings, practice physical distancing, employ good hygiene practices such as frequent handwashing and use of hand sanitizer, and greet others without shaking hands.
  • Regularly clean and disinfect my personal space and items.
  • Prioritize virtual or outdoor meetings with physical distancing.
  • Communicate potential health concerns, including COVID-19 symptoms, to appropriate personnel in Shroyer Health Center (students) or my personal physician (employees), and to report all health-related issues as instructed by College policy.
  • Hold others accountable to uphold these standards as members of the LVC community.
  • Demonstrate care and concern for others.

Those who do not follow the College’s employee and COVID-19 policies or the Student Conduct Code will be prohibited from campus property. LVC policies and protocols may be stricter than county color-status guidelines.

Assumption of Risk

Students, employees, and visitors to campus acknowledge that COVID-19 is a public health risk, and even with LVC following recommendations and guidelines from the CDC, the PDH, and PDE, LVC cannot guarantee safety or immunity from infection, and that students, employees, and visitors accept those risks.

Self-monitoring and Symptom Tracking

All students and employees are required to self-monitor for symptoms and fever of 100.4°F or above and report symptoms using the colleges Digital Symptom Tracker. Students should complete the tracker daily starting August 1. The tracker refreshes daily at 5 a.m.

Report only new symptoms. You do not need to report chronic symptoms you have experience pre-COVID-19.

STUDENTS: If your results are a green checkmark, you are clear to attend class or come to campus.

If your results are a red X, follow the Protocol for Symptomatic Students.

EMPLOYEES: Complete the tracker every time before coming to campus. Employees with a red X should not report to campus and should refer to LVC’s Returning to Campus After COVID-19 policy and Employee Exposure to COVID-19 response found in ADP. Employees seeking testing should contact their healthcare provider. Shroyer Health Center orders tests only for students.

FACULTY who have a red X or who have to self-quarantine should stay home and deliver classes online until they are cleared to return to face to face instruction. Report your red X to Melissa Sherwood or Ann Hayes so the College can follow up and begin contact tracing if necessary. Faculty members are responsible for notifying students and their department chair of this change. If a faculty member needs to cancel a class due to illness, then they should follow the standard protocols, which include notifying the registrar and department chair and posting on Canvas. Do not contact Shroyer Health Center for a test.

Anyone experiencing a health emergency should call 911.

Self-quarantine: For asymptomatic individuals with potential exposure to COVID-19 or those who have traveled to states defined as hotspots by the Pennsylvania government.

  • Stay in your room if you are a residential student, or stay home if you are a commuter. Leave your room only to use the bathroom or to go outside for fresh air following safety protocols. Practice vigilant physical distancing, wear a cloth mask, and wash your hands often. Take your classes virtually. 
  • Do not go to work or socialize with friends or family outside your immediate household or roommate(s). The other members of your household or your roommate may go to work and class but should self-monitor closely for COVID-19 symptoms. They should be diligent about wearing a mask, hand washing, and physical distancing.
  • If you have potentially been exposed to COVID-19, your healthcare provider will provide you with an end-date for self-quarantine. If you have traveled to a hotspot, you must self-quarantine for 14 days upon return. Per CDC and state public health guidelines, a negative COVID-19 test does not automatically end your self-quarantine. 
  • If you are given additional or different instructions from a contact tracer or healthcare provider, follow those instructions and contact Shroyer Health Center immediately to share these instructions. While considering instructions from any off-campus health care providers, students should know that established LVC protocols will ultimately guide appropriate response regarding quarantine, isolation, and return to in-person classes.

Self-isolationFor those who have symptoms of COVID-19 or have either tested positive or are awaiting test results.

  • Stay at home except to receive medical care.
  • Stay separate from family members and pets, use a different bathroom if possible, do not share personal items, and wear a mask around other people.
  • Your healthcare provider will advise you when to stop self-isolating. Per CDC and state public health guidelines, a negative COVID-19 test or the resolution of symptoms does not automatically end self-isolation.
  • If you are given additional or different instructions from a contact tracer or healthcare provider, follow those instructions and contact Shroyer Health Center immediately to share these instructions. While considering instructions from any off-campus health care providers, students should know that established LVC protocols will ultimately guide appropriate response regarding quarantine, isolation, and return to in-person classes.

If you have any questions about LVC’s response to the COVID-19 pandemic, please email or call 717-867-6555.

Physical Distancing

All classes, athletics, social activities, events, meetings, performances, and co-curricular activities must follow physical distancing guidelines issued by the CDC and PDH.

Available seating in communal areas will be properly designated via signage or reconfiguration to ensure recommended physical distancing.

Positive Cases: Notification, Testing, and Tracing

The College will report presumed and confirmed cases to public health authorities.

The College’s healthcare partner will assist trained LVC staff with contact tracing. Anyone designated by contact tracing as having had potential COVID-19 exposure will be required to self-isolate at home or in their residence hall for an amount of time determined by their healthcare provider.

Students exhibiting COVID-19 symptoms will be housed temporarily in one of the College’s dedicated isolation beds, and most will be asked to return home to self-isolate. Self-isolation means you should stay in your assigned isolation room or at home until otherwise notified. You must stay away from others and use a separate bathroom and continue to wear a mask and practice good hygiene.

Students in self-isolation should continue classes online if able. Those in self-isolation on-campus can order meals through Metz and have a friend or student affairs staff member deliver the meals to their door (see Protocol for Symptomatic Students). Appropriate cleaning procedures will be followed.

COVID-19 positive students can only return to their residence halls and in-person classes after receiving clearance from a physician and providing documentation of this clearance to the Shroyer Health Center. Faculty and staff should follow LVC Human Resources policies.

Employees seeking testing should work with their own healthcare provider. Shroyer Health Center is providing tests to students only.

Administrative Gatherings and Meetings

The use of online meeting platforms such as Zoom and WebEx will be used whenever possible for administrative meetings even when the participants are on campus. All in-person gatherings will be restricted in size in accordance the limits imposed by the Health & Safety Protocols guidance from the Pennsylvania Department of Education.

Student Employment

Student on-campus employees should follow the same protocols and policies required for LVC’s faculty and staff. Students working off-campus should wear masks and follow all hygiene guidance from CDC, PDH, and their employers.

Dining Services

The Metz dining services team is preparing venues to serve members of the campus community in accordance with health and safety protocols.

  • All dining staff must always wear face masks and gloves while working and interacting with the public.
  • Dining services staff must follow infection prevention guidelines including staying home when ill; practicing physical distancing whenever possible at work; practicing proper hand hygiene; avoiding touching the eyes, nose, and mouth with unwashed hands; cleaning and disinfecting frequently touched surfaces throughout the workday; and undergoing temperature checks before shifts.
  • All diners must wear face masks or coverings while in a dining space. Masks should be worn during movement within the dining facility and can only be removed when sitting and dining.
  • The capacity of the primary dining hall, Lehr and Phillips Dining Hall, will be decreased to allow for physical distancing in seating configurations. Once at capacity new diners will only be allowed to enter after others have left.
  • Self-serve food options will no longer be available in the primary dining hall; dining services staff will prepare and serve all meals to students. Beverage dispensers will be cleaned regularly, and adaptations are being designed.
  • The meal exchange option will be extended to other venues on campus and a newly created take-out location will be established.  The main dining hall will serve kosher, vegetarian, and vegan options.

Take-out service is encouraged, as is the use of outdoor seating during peak dining service hours.

Spring 2021 Academic Calendar

The Spring 2021 calendar has also been modified and will start one week later, on Jan. 26, with a single break March 31–April 6. The last day of classes is May 11, and Commencement will be Sunday, May 23, 2021.

See the full 2020–21 Academic Calendar.

Fall 2020 Academic Calendar

The fall academic calendar has been adjusted to limit the times large numbers of students travel to and from campus to decrease the risk of exposure and infection. The semester will start one week early, with undergraduate and graduate classes beginning Monday, Aug. 24. There will be no Fall Break. On-campus learning will end by Thanksgiving break and instruction will continue online through Dec. 4. Finals are Dec. 7–11. With approval, some students may remain on campus after Thanksgiving for clinicals, student teaching, or athletics.

See the full 2020–21 Academic Calendar.

Staff Vacation Carryover

As per the College’s vacation policy, all accrued carryover vacation hours, from fiscal year 2020 were set to expire Sept. 1, 2020. 

Due to the pandemic and disruption in previously scheduled vacation, the College will permit employees to carry over up to 10 vacation days through Dec. 31, 2020. Please note that this special carryover vacation (up to 10 days) will not be paid out if an employee should leave their position prior Dec. 31, 2020.

Important Update—Fall 2020 Return to Campus

Dear Campus Community,

I hope this update finds you and your family safe and well. I write to share some key updates on Lebanon Valley College’s planning for an in-person, on-time start to the Fall 2020 semester. I am closely coordinating with President-elect James MacLaren, the president’s staff, the Critical Incident and Emergency Management Team, and several Provost-led faculty task forces to develop a playbook to guide our efforts.

I’ve noted in the past that the successful and rapid pivot this spring demonstrated LVC at its best. The same is true of the planning underway. Administrators and faculty are working very hard researching, developing, and crystalizing complex plans that have many intertwined consequences that must be thought through.

We are basing our plans on a defined set of guiding principles and gating conditions placing the well-being of our campus community as the highest priority and emphasizing academic quality, equity, financial sustainability, and compliance with federal and state guidelines. We are closely following guidance from the PA Department of Education to build the playbook.

Fall Calendar and Academic Experience
The academic calendar will be adjusted to limit the number of times large numbers of students travel to and from campus. The semester will start one week early, with undergraduate and graduate classes beginning Monday, Aug. 24. There will be no Fall Break. On-campus learning will end by Thanksgiving break and instruction will continue online through Dec. 4. Finals are Dec. 7–11. Class times, locations, and schedules will be adjusted to allow for physical distancing. These changes will be communicated when finalized. We plan to accommodate students who may need to remain on campus after Thanksgiving for clinicals or athletics.

All classes will be delivered in-person and online at the same time to accommodate students with underlying conditions or those who become ill. Faculty are developing online learning components so they can give students support and attention. Clear course outcomes will be articulated, and support services will be emphasized perhaps now more than ever. Additionally, faculty will use Canvas and other LVC-supported technology whenever possible to streamline electronic course delivery.

Residential Life
We will decrease the density in our residential facilities for the fall. Currently, we plan on double occupancy with strict hygiene and physical distancing practices in place. The College has temporarily extended the Housing Exemption process to allow current residential students the opportunity to live off-campus in the local community and expanded the commuting radius to allow current residential students who live beyond 30 miles of campus the opportunity to commute for the 2020–21 academic year. A staggered move-in and modified orientation schedule will be developed. Plans for these will be communicated soon.

Health Protocols
The College is identifying a healthcare partner or partners who can advise and assist us with temperature-taking, testing, tracing, and managing suspected or confirmed cases should they occur on campus. More information will be shared when the partnership has been finalized. Protocols for dining, masking, physical distancing, and pedestrian flow are being developed, and there will be an educational campaign to promote these habits and hygiene practices. Learning spaces will be reconfigured so that desks and podiums can be organized to support physical distancing. Facility services already uses the proper cleaning products to disinfect spaces and is acquiring hand sanitizer stations to place throughout campus. We are bringing employees back to campus to prepare for the return of students through a phased process guided by new pandemic and employee policies that employees can find in ADP.

If there are any positive COVID-19 cases in the campus community, an alert will be issued to employees and students via email and text through the College’s emergency alert system (Omnilert) and posted to the LVC website and social media. Even in instances when the risk is low, we want to ensure all members of our community have the information they need to make decisions about their well-being.

Future Communications
Virtual town halls will be held throughout the summer for returning and new students, faculty, staff, trustees, leadership council members, and prospective students to hear directly from campus leadership and have their questions answered.

Additionally, faculty, staff, students, families, and trustees will regularly receive an LVC Forward e-newsletter with information about the latest decisions and developments. All updates and alerts will be posted to a new LVC Forward blog on the LVC website as well. This searchable space will serve as a hub for all information related to our return to campus and strategic initiatives that unfold as part of the process.

The College will continue to adapt and add detail to the plans as we receive additional guidance from the federal government, the PA Department of Health and Department of Education, the NCAA and MAC Conference, and any healthcare partners. The remaining unknowns and uncertainties require us all to remain flexible and agile so that we can quickly adjust to new circumstances as needed.

My tenure at the College concludes at the end of this month. Dorry and I are so grateful to have been a part of this community, which delivers one of the finest educational experiences in the nation. You can be confident that LVC is welcoming a leader who has proven experience in managing a crisis. Dr. MacLaren was instrumental in Tulane University’s recovery after Hurricane Katrina. He and his wife, Gina, will arrive in Annville very soon. With his leadership and the enduring dedication and resilience of all, LVC will emerge from this global crisis stronger than ever.

President Thayne 

Employee Handbook—Returning to Campus After COVID-19 [PDF]

Employees should review this handbook before returning to campus and continue to follow the guidelines while working on campus.


Protective Equipment

The best defense against contracting or spreading the COVID-19 virus lies in your own hands—literally. By following recommendations for the use of facemasks when physical distancing is not possible, frequent hand washing, avoiding touching your face, and maintaining recommended social distancing, you will provide yourself with significant protection.

Face Masks

  • As a courtesy, we will distribute one cloth (washable/reusable) face mask to all students at the beginning of the semester.
  • Students and employees will provide their own cloth face masks for use on campus just as they have for use in other public spaces.
  • We will provide additional face masks (as needed) to those employees where frequent face mask use is required.
  • LVC has secured a stock of disposable face masks to be used if someone has forgotten or misplaced their own.


  • Gloves will be provided where the use of gloves is a requirement of the job function.
  • In general, the use of gloves for repeated tasks not related to housekeeping is not recommended.

Physical Barriers (Sneeze Guards)

  • Locations where individual staff or students interact in close proximity for an extended conversation or exchange materials such as payments or documents—or areas with high volumes of interactions—will be candidates for the installation of a physical barrier.
  • The exact size and configuration will be determined based on the actual use of the space. These locations will be assessed on a case-by-case basis.

Cleaning & Housekeeping Protocols

The Centers for Disease Control & Prevention (CDC) and PA Department of Health (DOH) have indicated that the COVID-19 virus, where it might be found on surfaces or clothing, is relatively easily killed via the use of standard disinfectants and normal use of a washing machine. All the cleaning solutions LVC currently uses have gone through testing and been approved for Emerging Pathogen use.

The housekeeping staff is following guidelines and recommendations from the CDC and DOH, focusing on frequent cleaning of high-touch areas.

Cleaning supplies will be provided so that employees will be able to clean surfaces in their offices as needed.

Instructions will be included to assure the proper use of these supplies.

Food Resources

Please contact Jen Liedtka ( or Renata Willilams ( if you are having difficulty accessing food. Connect with us, and we’ll help you find local resources.